Google Workspace
Short introduction to Google Workspace—what it is, what it includes, how it works, and why it matters for your business.
What is Google Workspace
With Google Workspace, your email runs on your own domain (you@example.com). All tools—Gmail, Drive, Docs—use your brand, not Gmail.com.
Google Workspace is an integrated workspace that unites all your productivity tools in one easy-to-use solution to help people, teams, and companies do their best work — together.
With Google Workspace you have a convenient corporate e-mail solution. You can create documents, spreadsheets, meetings, calendars, and presentations online and share them with your colleagues.
Google Workspace is Google’s alternative to Microsoft 365.
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How it works
We install Google Workspace on your company’s domain. Google Workspace runs in your browser from the cloud—no servers, no install, no updates, no need for security patches. You get an admin panel to create users, manage access, and set rules. Users log in with their own accounts to access mail, files, and tools.
Instead of large files clogging emails, users share links. Each person gets their own Drive. Teams can share folders. Admins see and control the structure—who can see, share, or delete. It’s organized, secure, and fits any team size.
You can start fresh or keep your old data. Import existing mails, calendars, and contacts from Outlook, Gmail, or others. Migration tools exist, but you can also upload manually or just keep both systems running during the switch. Canagon is here to help with the migration.
Canagon can help with license sales, technical installation, migration of existing data and continuous support.
What you get with Google Workspace
Business email on your domain, cloud storage, shared calendars, video meetings, docs and spreadsheets, team chat, admin controls.
Google Workspace has several plans with different features. You pay monthly per user account.
Gmail on your own domain
Instead of an email like name339@gmail.com you will get a professional email address, e.g. you@example.com
Google Calendar
Shared calendars to schedule meetings, set reminders, and manage events across teams and devices.
Google Drive
Cloud storage to save, access, and share files securely from any device, with real-time collaboration features.
Google Contacts
Centralized contact management synced across Gmail, Calendar, and mobile for easy communication.
Chat
Secure messaging platform for direct messages and group conversations, integrated with Workspace.
Meet
Video conferencing with screen sharing, real-time captions, and integration with Calendar and Gmail.
AI Assistance & Automation
Boost productivity with AI tools that help draft, summarize, organize info, and automate everyday business tasks.
Gemini
AI assistant integrated into Workspace apps, helping draft content, summarize information, and automate tasks.
NotebookLM
AI-powered research assistant that helps organize notes, generate summaries, and provide insights from documents.
Creating documents in the cloud
Multiple people can work on the same document at the same time, changes are automatically saved. Create and edit documents directly in the browser without any software.
Docs
Collaborative word processing for creating and editing documents in real-time with version history.
Sheets
Smart spreadsheets for data analysis, featuring charts, formulas, and collaborative editing.
Slides
Create and present professional presentations with themes, animations, and collaborative tools.
Forms
Design surveys and quizzes to collect responses efficiently, with real-time data analysis.
Sites
Build internal project hubs or public websites easily, integrating content from Docs, Sheets, and other apps.
Vids
AI-powered video creation tool to produce professional videos for training, onboarding, and presentations.
Keep
Record ideas and organize better, get more done.
Tasks
Manage to-do lists and tasks within Gmail and Calendar, with due dates and status tracking.
Administration
Manage users, devices, and data securely with tools for access control, compliance, archiving, and threat protection.
Admin
Centralized administration console for managing users, devices, and security settings.
Vault
Data retention and eDiscovery tool for archiving emails, chats, and files for compliance needs.
Benefits of the Cloud
Access your data anytime, anywhere
Wherever you are, your phone, tablet, or laptop shows the same up-to-date data. Just sign in and sync. Instantly access emails, files, calendars, and contacts across all devices.
Real-time team collaboration
Work together on documents, spreadsheets, and presentations at the same time. See changes live, leave comments, assign tasks, and track edits. Your team stays aligned, productive, and fast—no more waiting or emailing files back and forth.
Compatible with all operating systems
Use Google Workspace on Windows, macOS, Linux, Android, and iOS. Access email via IMAP/POP in apps like Outlook.
